Our Commitment to Our Donors
Updated July 2020
Visit www.theOunce.org/Disclosure for state-specific solicitation disclosure statements.
Information Collected and Maintained
The Ounce collects and maintains personal information that you, our donors, provide to us when you:
- Contact us by phone, mail, or email, in person, or via our website.
- Register for an event.
- Make a contribution, either on our website, at a special event, over the phone, or by mailing in a check.
- Navigate through our website.
From time to time, we may collect personal information from you in ways not described above, subject to your express approval.
Types of Information
The Ounce collects and maintains the following types of information about our donors:
Personal information, including:
- Contact information, such as name, address, email, and telephone number.
- Giving information, including types and amounts of donations and credit card information. We utilize secure transaction methods when collecting credit card information over the internet. The Ounce does not disclose credit card account information provided by our donors, except for the proper processing of donations. To the extent any donations are processed through a third-party service provider, our donors’ Personal Information will only be used for purposes necessary to process the donation.
- Information on events attended and publications received.
- Any other information provided by the donor to the Ounce, such as public comments or posts on the Ounce’s website.
- Non-personal information that does not personally identify you, including information that is anonymized, aggregated, or publicly available when not combined with non-publicly available information about you.
- Information about your equipment, browsing actions, and patterns, including information automatically collected through technical methods such as:
- Flash Cookies. Certain features of our website may use local stored objects to collect and store information about your preferences and navigation to, from, and on our website. Flash cookies are not managed by the same browser settings as are used for browser cookies.
- Web Beacons. Pages of our Website [and our e-mails] may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Ounce, for example, to count users who have visited those pages or [opened an email] and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
All information about any financial and non-financial transactions between you and the Ounce is considered highly confidential and we employ appropriate security measures designed to protect it. While the information is kept confidential, it may be shared with the Ounce’s board members, staff, volunteers, and professionals, such as service providers, on a need-to-know basis and in compliance with all laws, regulations, court orders, or other governmental requests.
Use of Personal Information
The Ounce collects and maintains personal information to:
- Establish a relationship and communicate with you about the Ounce, including our programs, special events, and funding needs.
- Learn about our donors and what matters to you.
- Process donations and event registrations and issue tax receipts.
- Comply with all laws and regulations, including reporting requirements.
- Plan future fundraising activities and events.
- Analyze giving patterns.
- Solicit feedback from you by conducting surveys.
The Ounce will from time to time communicate with you, including by telephone, text, email, and mail, concerning the Ounce’s charitable activities, events, and requests for future support. The Ounce will not call or email you or send mailings to you on behalf of other organizations. To opt out of receiving these communications, you may contact us at Info@theOunce.org or by clicking on the “unsubscribe” link in any email communications.
Records Retention and Destruction
The Ounce complies with all Internal Revenue Service, state, and local regulations and the Ounce’s internal policies governing the retention, management, and destruction of donor information collected and maintained by the Ounce.
Accessing and Correcting Your Personal Information
You can review and request changes to the personal information that the Ounce has collected about you by contacting the Ounce as described in the “Contact Us” section below. However, please be aware that the Ounce may not accommodate a change request that would impact record retention or other operational requirements like remembering email opt-out preferences, violate any law or legal requirement, or cause the information to be incorrect. Deleting your personal information may also require deleting your user account (if any).
Changes to the Policy
Donor Bill of Rights
The Ounce subscribes to the Donor Bill of Rights as created by the Association of Fundraising Professionals, Associations for Healthcare Philanthropy, the Council for Advancement and Support of Education, and the Giving Institute. A copy of the Donor Bill of Rights may be obtained by contacting the Ounce at Info@theOunce.org.
To opt out of receiving communications from the Ounce, to review the personal information that the Ounce has collected about you or to ask any other questions regarding this Policy, please contact the Ounce at the below address or submit your request to Info@theOunce.org.
Ounce of Prevention Fund
Attn: Marketing Department
33 W. Monroe Street
Chicago, IL 60603